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Probable Suspicion Testing For Union Employees Probable suspicion tests are done infrequently,but they must be done properly. Please read these instructions compleatly, and become familiar with them,before you have to test an employee. This book explains the preliminary steps to take at the terminall, how to document a suspected employees behavior, what the lab technician will do at the hospital, and what action to take,after re-turning to the terminal. Use this book as your guide for testing employees from start to finish. Take it to the hospital/clinic with you. If you have any questions about thes instructions, call your Human Resources Office,Regional drug testing co- ordinator,or substance co ordinator at the general office, if you have questions about contractual issues,call your labor relations manager. EDUCATION AND TRAINING All driver qualified employees and their supervisors must be trained to recognize the signs and symtoms of substance abuse. If you hav`nt participated in the POWER OF CHOICE education and training program, do so at once and sign the certificate of compleation, OD-299. Send the original to the corporate HR file room at the general office,and keep a copy in the terminal file. DOCUMENTING THE SUSPECTED EMPLOYEES BEHAVIOR. When you suspect an employee may be under the influence of alcohol or drugs,you must record your observations of the employees appearance and behavior. The probable suspicion observation sheet,OD-247 has been created for this purpose. Ask another supervisor to witness the incedent with you,then bothof you sign the compleated OD-247. Write the employees name , social security numer, alpha terminal code and date in the appropriate spaces. Also write in the location where the employee is being observed-dock,parking lot,etc. Keep track of the time frame of the incedent in the spaces provided. Five to ten minutes should be adequate to determine the employees condition. Next, circle the phrases that best describe the employees behavior while you`re watching him-stumbling,staggering etc. After you and another supervisor and a union reresentative have confronted the employee,circle the appropriate description of the employees speech,breath oder,etc. Write down any additional comments about the incedent. If the employee is discharged due to positive test results, you must submit copies of the compleated OD-247 to the shop steward or other union official,your labor relations manager,and your human resorces manager. CLINIC/HOSPITAL AGREEMENT LETTER Each year fill out a HOSPITAL/CLINIC Agreement,OD- 246,and have it signed by a representitive from the local clinic or hospital that does you probable suspicion tests. Give copies to the clinic/hospital representative and your HR office,and keep a copy for your files. Place a photocopy with each probable suspicion packet. You may have to show this letter of agreement to hospital personnel before they will conduct the tests. The OD-246 is an audit item. You can get blank forms from your HR office or regional drug co ordinator. SPECIMEN COLLECTION KIT Your HR office or regional drug co ordinator will furnish you with new red and white specimen colection kits as needed. They must be replaced every 12-14 months due to the expiration of their contents. If you have to use an expired kit,have the hospital supply their own red top and grey top glass tubes. When it`s time to replace your kits,you`ll be instructed how to dispose of the expired kits. The forms and packaging supplies can be saved to use with the new kits unless you`re instructed differently. Probable suspicion packets should be kept secure,but they must be accesable to the persons who are authorized to test. Each packet must contain the following: PROBABLE SUSPICION PACKET -Specimen collection kit(red and white) -Drug testing Custody and Controll Form -OD-246 Clinic/Hospital Agreement. -OD-247 Probable Suspicion Observation sheet. -OD-248 Testing for drugs/alcohol card. -OD-250 Receipt for Specimen colection Procedures. -OD-252 Probable Suspicion Testing Booklet for Union emplyoees. -OD-253 Checklist for Probable suspicion Testing. -Packaging Supplies for Overnight delivery service. Branch Manager/Supervisor At the terminal: 1. If you suspect an employee is under the influence of drugs and or alcohol: a,Let him clock punch in (if he has`nt already done so),but dont let him perform his normal duties or use company equipment. b, Be sure you have al necessary suplies (drug testing kit,OD Forms etc.) c, Observe the employee carefully, and write down your remarks on the Probable Suspicion Observation Sheet,OD-247. d,If another supervisor is available, explain the situation and have him witness the employee`s behavior and sign the OD-247. e,Once you`ve decided to test the employee, get his time card to keep with you until returning from the hospital so the employee can punch out after comleating the tests. f, Get the UNION Steward or UNION Representative. DON`T EXPLAIN THE SITUATION! 2.Go with the other supervisor and Union Steward, and say to the employee: "We have been observing your behavior and beleive there are signs and symptoms that indicate you may be under the influence of either drugs or alcohol. We are requesting (in Western conference say "ordering" instead of "requesting") you take an alcohol and drug test to determine your condition. "If you refuse to take the test by your actions prevent the test from being compleated,it will be considered and admission of guilt and you will be terminated. If you take the tests and they are negative,you will be compensated for all time lost. Do you understand? Do you agree to take the tests? 3.If the employee refuses to be tested, terminate him in accordance with the Discharge Article of the Supplemental Agreement. 4. If the employee agrees to be tested,telphone the clinic/hospital,and tell them you will be arriving soon. 5.Blood samples should be taken withen one hour, if possible. NOTE: If the union representative wants to call the Union Hall or a union representative,have him direct another member to make the calls. Dont let the tests be delayed. 6.Take the employee,another supervisor,the Union Representative,the collection kit and the papperwork to the clinic/hospital. NOTE: 1.Take two kits and custody and control forms to the hospital in cas of error. NOTE: 2.If the kit has expired,have the hospital lab substitute it`s own red top and grey top tubes for those in the kit. DON`T USE THE EXPIRED BLOOD VILES IN THE KIT. BRANCH MANAGER/SUPERVISOR At the clinic/hospital 6. Present the compleated terminal copy of the Clinic/Hospital Agreement (OD-246), if necessary. 7.Have the employee select one of the available kits. if the employee becomes uncooperative at any time,or refuses to provide blood or urine samples,tell him he will be terminated in accordance with the Discharge Article of the Supplemental Agreement. 8. In full veiw of the employee tear off the shrink wrap,and open the kit box. Use another kit if the cellophane wrap is already torn. 9.Remove the red and white printed instructions from the kit box,and seperate along the perferations: a.Dispose of Specimen Collection Procedure Sheet and use the Receipt for Specimen Collection Procedures(OD-250) instead. Keep the signed and dated receipt. b.Have the employee sign the Consent Form, then have the collector print and sign his/her name as witness. Keep the form for your records. c.Dispose of the Collection Instructions sheet,and give the technician the checklist for Probable Suspicion Testing(OD-253) instead. 10. Give the technician the kit and the costody and control form. 11.Tell the technician to follow the instructions on the OD-253 and to keep all samples in full veiw of the employee until they are sealed,labeled and initialed by the employee. NOTE: The OD-253 is reprinted as steps 12-24 in this handbook.You can follow along as the technition compleates the collection procedures. CLINIC/HOSPITAL TECHNICIAN collect blood samples first. 12. Instruct the doner to remove any unnecessary outer garments such as coat or jacket. Request all personal belongings(purse,breifcase) remain with outer garments,but allow doner to keep wallet. Provide a receipt,if requested,for the items you have secured. 13. Remove the blood vial seals from the collection kit(provided by the employeer),and fill in each seal with the doners social security number,the current date,and your signature. 14. Cleanse the blood withdrawl site with the iodine swab provided in the collection kit.. 15. Draw the blood samples using the needle provided in the collection kit. (Keep the samples in full veiw of the doner untill they are sealed,labled,and initialed by the donor.) 16. Slowly invert the grey vial with the seals from the collection kit,then instruct the donor to initial each blood vial seal. 18. Place the sealed vials in the blood tube holder, then put the holder into the plastic bag provided in the collection kit. Do not seal the bag. collect the urine samples next. 19. On step 1 of the drug test custody and controll form(provided by the employer),fill in: -doners social security number. -Terminal alpha code(provided by the employer) -"X" next to Reasonable cause and blood (probable suspicion) as the reason for testing. -"X" next to THC,Cocaine,PCP,Opiates, and amphetimines as the drugs for which the urine specimen is to be tested. | |||||||||||||||||||||||
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